Update to the SafetySkills Learning Management System

Version 12.4 of the SafetySkills LMS was published on December 3, 2020. This update primarily focuses on a change to the Sessions feature, Attachments, and Reports.

How This Update Affects You…

For administrators with access to Sessions:

The “Attendances” section of the Sessions edit page can now be export. The “Add/Remove Columns” button can be used to customize the information in the grid, and then the grid data can be exported to either an Excel or CSV file. Please note, the changes to the columns will reset when you leave the page. If you will need to export multiple times from the grid we suggest doing so before you leave the page. An alternative option would be to set up a saved report using the Reports feature. 

For administrators with access to Reports:

The optional fields of “Total Hours” and “Total Minutes” have been added to the fields available in the “Add/Remove Column” chooser.

This update is intended to make it easier to run calculations for time in your preferred software that can utilize a CSV or Excel file.

To use these new fields, you will need to create a new report using the field(s) of your choice, or update an existing report. The steps to update an existing report are below.

  • If you have saved reports you would like to add “Total Hours” or “Total Minutes” to:
    • Go to the “Reports” tab
    • Select your saved report from the drop-down
    • Click the “Upgrade Version” button
    • Adjust your columns as needed
    • Click “Save”
      • The rest of the setting of the report should not be affected!
  • The “Upgrade Version” option does reset the columns for the report, so you will need to adjust the columns before you click save.
  • “Upgrade Version” gives you access to all the new fields that have been added to the Report feature since the report was created or last updated.

This update has also added a “Total Hours” alongside the “Total Minutes” in the footer of the reports grids. The footer totals are available when using the “Total Time” column and have been updated to round to 2 decimal places. Please note, if you use the footer total from any of your reports going forward the CSV export option will maintain the footer number exactly, whereas the Excel export option will round this information to the closest full number. 

For All Users:

There has been a change to the attachments listed for an assigned course on the My Training page. When there are multiple attachments listed for a course, the attachments will be in alphanumerical order when viewing the “View Details” for that assignment.

How time is tracked and calculated: 

For some time now the SafetySkills system has been tracking “Total Seconds” for the assignments. All of the time values available on the Reports feature are a calculation of the “Total Seconds” field (also an option for your reports). The “Total Time” is saved in the SCORM communication required format. The “Total Hours” and “Total Minutes” are calculated from the “Total Seconds” and are saved as numbers, with 2 decimal places.

What Do You Need to Do?

Not a thing! If you have any additional questions about this update, please contact SafetySkills Customer Care by calling 405-463-6656, option 2, or by emailing [email protected]